SPECIAL EVENT PERMIT APPLICATION INSTRUCTIONS

PLEASE BE SURE TO INCLUDE THE FOLLOWING WHEN SUBMITTING YOUR SPECIAL EVENT PERMIT APPLICATION:

1. Liability Insurance (must be submitted prior to event)

2. Indemnification Certificate

3. Property Owner’s Signature

4. Site Plan

5. Permit Fee (If Applicable)

6. Signed/Dated Application

INSTRUCTIONS TO OBTAIN QUOTE AND PURCHASE TENANT USERS’ LIABILITY INSURANCE (TULIP) FOR LAKE HAVASU CITY-OWNED FACILITIES

Effective November 1, 2007, facility user’s who wish to take advantage of the affordably priced liability insurance available through the City’s TULIP program may obtain quotes and purchase insurance by following the instructions below.  Lake Havasu City will no longer quote and/or take applications and money for this program; however, no permit may be issued or use confirmed until such time as Lake Havasu City receives its copy of the certificate of insurance automatically generated when the user purchases a policy on-line.

· Access the TULIP website at:  www.ebi-ins.com/tulip

· Enter the facility code where your event is scheduled to be held from the following list:

Community/Aquatic Center             0432-001

Rotary Park             0432-002

London Bridge Beach                      0432-003

McCulloch Boulevard 0432-004

Users have the option to select the facility from a drop down list and can choose “Lake Havasu City” as the location.

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Special Event Permit Application Instructions

· Select the type of event you are holding from the drop down list of eligible events (i.e., birthday party, etc.).  If the type of event you are holding is not listed, it is not eligible for coverage under this program and you must obtain insurance from another source.

· Answer the questions concerning the event and click “Next.”

· Get your quote by clicking on the date of your event and providing a name for your event (i.e., Smith Birthday Party), the total # of people you expect to attend, and answering the questions concerning vendors and concessionaires.  If you are serving alcoholic beverages at your event and it is being held at any facility other than the Community/Aquatic Center, you MUST purchase and provide liquor liability insurance.  Click “Quick Quote.”

· If you are ready to purchase the insurance as quoted, continue to fill in the requested information and follow the instructions provided.  View the insurance contract and refund policy and accept those terms, then click “Continue” to purchase the insurance.

· Review the Summary of Coverages and if accurate, click “Purchase these coverages.”

· Fill in the requested credit card information.  After the purchase has been approved, your certificate of insurance will be emailed to the address you provided as well as Lake Havasu City.

If you have any questions about TULIP or how to obtain a quote or purchase insurance, please call Lake Havasu City Human Resources/Risk Management at (928) 453-4143.

NOTE:  EFFECTIVE AUGUST 1, 2007, ALL PERMIT APPLICATIONS NOT RECEIVED AT LEAST 30 DAYS PRIOR TO THE EVENT WILL BE DENIED.

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